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Software & AI

Business automation that ends double entry

If your team copies information from one system to another, or chases the same approvals every week, it can be automated. We map your process, then connect your apps so work flows on its own.

Start a project Free scoping call
  • Quotation in writing
  • Reviews every 2 weeks
  • You own it
Sound familiar?

The problems we solve

If any of these sound like your business, we can help. We start with the problem, then build what fixes it.

  • We type the same details into three different systems.

  • Reports take half a day to put together every month.

  • Approvals get stuck in someone’s inbox.

  • New clients wait days for their welcome pack.

What’s included

What we offer

We agree the exact scope in your quotation, in writing, before any work starts.

  • Workflow automation

    Automate the steps between enquiry, quote, job, invoice and payment.

  • App-to-app integration

    Connect your CRM, accounting, e-commerce and email so data moves by itself.

  • Automated reports

    Dashboards and reports that update themselves and land in your inbox.

  • Approvals and notifications

    Simple approval flows with reminders, so nothing sits waiting.

  • Client onboarding

    Forms, documents and welcome emails that go out automatically.

  • Power Automate, Zapier and Make

    We use the right tool for the job, or custom code when a no-code tool is not enough.

The result

What changes for your business

Software built around the way you work, with a review every two weeks so you always know how it’s going.

  • Less double entry

    Type it once and it appears everywhere it is needed.

  • Fewer mistakes

    Automated steps do not forget, mistype or go on holiday.

  • Faster for customers

    Quotes, confirmations and invoices go out straight away.

Who we build for

Industries we work with

  • Professional services
  • Accounting & bookkeeping
  • Trades & construction
  • Property management
  • Non-profits
  • Retail & e-commerce
See all industries →
Technology

Tools and platforms we use

  • Power Automate
  • Zapier
  • Make
  • Microsoft 365
  • Google Workspace
  • Xero API
  • HubSpot
  • Node.js

We choose technology to suit your business, not the other way round.

How it works

How it works

Four simple steps from first conversation to launch. You always know what happens next, and what it costs.

  1. 1
    Today

    Get in touch

    Tell us what is costing you time or sales. A real person replies quickly.

  2. 2
    30-minute call

    Free scoping call

    A 30-minute call to understand the problem and what a good result looks like.

  3. 3
    Agreed in writing

    Your quotation

    A clear quotation with scope, price and deadline, agreed in writing before any work starts.

  4. 4
    Reviews every 2 weeks

    Build and launch

    We build in two-week sprints with a review meeting every two weeks, so you always know how the project is going. Then we launch and hand over everything.

Agile delivery

A review meeting every two weeks

Once the project starts, we work in two-week sprints. Every two weeks we meet with you to show working progress, answer questions and agree what comes next, so you always understand how the project is going.

How our sprints work
  1. PlanAgree the goals for the next two weeks.
  2. BuildWe build and test the agreed work.
  3. Review meetingSee working progress and ask questions.
  4. AdjustYour feedback shapes the next sprint.
Our product

Proffa

See Proffa, our automated proposals and client onboarding.

Take a look
From the blog

Helpful reading

Plain-English guides related to this service.

All articles
FAQ

Business automation: questions and answers

Straight answers to the questions we hear most. Can’t see yours? Ask us directly.

Still have questions?Talk to the people who build your project.
Book a free call info@dragonhill.ai
What can we automate in a small business?

Common wins are enquiry follow-ups, quotes, invoice reminders, client onboarding, timesheets, reports and moving data between apps. The free scoping call is the place to find yours.

Do we need to replace our current software?

Usually not. Automation connects the tools you already have. If a tool is holding you back, we will tell you.

Do you use Power Automate or Zapier?

Both, plus Make and custom code. We choose whatever is most reliable and cost-effective for your process.

What happens if an automation breaks?

We build in alerts so problems are spotted quickly, and we offer support to keep everything running.

Other services

Explore our other services

Many projects combine several services, with one team and one quotation.

Software & AI

Custom software, AI and automation that take the manual work out of running your business.

Websites, e-commerce & apps

Websites, online stores and mobile apps that bring in customers and sales.

Not sure what you need?

Tell us what’s costing you time or sales. In a free 30-minute call we’ll suggest the simplest fix.

Book a free scoping call
Let’s talk

Tell us about your project

Book a free 30-minute scoping call. We’ll listen, suggest the fix, and send a clear quotation in writing.

Start a project Free scoping call
Or email us at info@dragonhill.ai
What happens next
  1. 1. Tell us the problemA real person replies quickly.
  2. 2. Free 30-minute callWe suggest the simplest fix.
  3. 3. Quotation in writingScope, price and deadline agreed first.
No obligation